How To Prepare For A Conference
Hot take: careers are made at conferences. These are prime opportunities to learn, connect, and take your project, knowledge, and professional development to the next level. This rings especially true for the Esri User Conference West Africa 2025 where diverse GIS professionals, end users, decision-makers, and industry leaders from across the sub-region are coming together to explore cutting-edge technologies, innovative applications, and inspiring success stories.
As we gear up for West Africa’s premier GIS conference, here are 10 practical ways to prepare and make the most of your presence.
1. Remember the essentials
Bring your writing materials, laptop, smart phone, registration badge, and travel documents (if applicable).
Bring along your business cards to share while networking. It makes it easier to be remembered and contacted after the conference is over. Alternatively, a small notepad could work just as well to note down people’s names and contacts for follow-up.
2. Consider the climate, dress appropriately
Nigeria has a tropical climate. Temperatures in September average 23°C on the low and 30°C on the high. Check the weather forecast and pack accordingly—typically lightweight, breathable clothing and an umbrella or raincoat for sudden showers.
When it comes to dress code, aim for business casual or smart professional attire. Collared shirts, blouses, dresses, or slacks work well. Add on a blazer or jacket if you’re presenting or meeting with senior professionals. Closed-toe shoes are best to complete the professional look, but make sure they’re comfortable enough for long days.
For evening networking events, smart casual (like a neat shirt or dress with comfortable shoes) usually works well.
3. Have some cash in local currency
Digital payments are common, but small vendors often prefer cash. The local currency is the Nigerian Naira (NGN). Carry some for minor expenses, though debit cards work well in hotels and larger establishments.
4. Allow extra travel time
Lagos traffic can be unpredictable. Morning rush hours can have you spending several minutes in the road. This is especially true if commuting from areas far from the event venue. Build in extra time when moving to the conference venue to be safe.
5. Be mindful of the culture
English is the official language of Nigeria so anglophone participants will have little trouble communicating. Nevertheless, knowing a few phrases in local languages (like Yoruba, Hausa, Igbo, etc.) is helpful and appreciated.
Take some time to explore local attractions, cuisine, and culture. Try local dishes like jollof rice, pounded yam, and egusi soup. If you’re not used to new cuisine and street food, be cautious in your curiosity.
6. Confirm event details
Double-check important information, especially the conference location, agenda, speakers, and exhibitors. Be sure to have the necessary information on your fingertips, or at least in your notepad for easy reference. Don’t rely on your memory alone.
Do a little research on who will be at the conference. Speakers, organisers, exhibitiors and delegates are all potential connections. Make sure to know a little about them, their specialties or interests to strike up a meaningful conversation. Your goal is to leave a lasting impression.
7. Prepare your own internet access
While internet access is generally good in Lagos, it may vary. Wi-Fi may be available at the venue. However, it is useful to have a backup, like mobile data, to stay connected throughout.
8. Prioritise your security
Arrange airport transfers in advance if possible. Use reputable ride-hailing services like Uber or Bolt.
Follow common travel safety practices: avoid displaying valuables, be aware of your surroundings, and avoid unfamiliar areas, especially at night.
9. Inform necessary contacts
Keep a list of emergency contacts, including your embassy or consulate if you’re visiting from abroad. Share your travel plans with them for contingencies. Similarly, let your bank know you’re traveling to avoid card issues.
10. Prepare your mindset
Approach the conference with an open mind—ready to learn, network, and contribute. Confidence goes a long way, but balance it with humility and curiosity.
Final Thought
Above all, remember that conferences are what you make of them. Come prepared, stay engaged. You will leave with not only insights but also meaningful, lasting connections and experiences that propel your future.